[New Job Opening] Administrative Specialist Manager job Vacancy in Remote


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Position Name :
Administrative Specialist Manager
Job ID :
Description : Meta is seeking a highly motivated, skilled manager to join the Global Admin team as an Administrative Specialist Manager. The core focus of this team, which consists of both full-time and contingent workers, is to provide high touch administrative support to executives across the Meta organization. The day-to-day responsibilities of the team will be focused on services like people management, managing scope, calendaring, travel and expenses. As the Manager for this group, you will be expected to perform similar duties while monitoring bandwidth of your reports and act as an expert and source of knowledge for the team. This role also involves interacting with executive client groups and requires an ability to advise and influence various internal teams across the business. This person will need to be comfortable executing in a fast-paced environment, be highly organized, have strong communication skills, and build and use data for reporting metrics. This person should also have the ability to juggle multiple priorities and streamline processes.
Manage team of administrative specialist leads, who manage teams of individual contributors
Maintain understanding of team workload and bandwidth, enforce the ratio guidance and/or manage exceptions if necessary
Serve as the backup for the team in the event of leaves, by supporting your direct reports and clients as needed
Provide regular and timely feedback and coaching to individual team members, peers and managers
Communicate frequently with supported leaders and cross functional partners to build relationships, and advocate for admins as needed
Manage all org escalations
Provide support in the headcount and capacity planning process and plan for scale
Monitor the pulse and morale of individual team members, drive personal experience initiatives to support team growth and development
Explore and drive opportunities to improve and streamline processes to reduce time spent on manual tasks and quality of services
Partner heavily with HRBPs, Lead Admins, supported clients, and the Admin Programs Team during performance cycle season
Serve as an expert on admin and company-related policies (travel, expenses) and enforce with the team as necessary
Serve as a power user of internal and external tools used by admins (Outlook, Concur, etc.), including feature enhancements, on internal tools that would better serve the admin community
Experience managing workloads of multiple teams and individuals
Experience managing people leaders
Experience handling customer situations
Experience managing, growing, and developing leaders and individual contributors
Experience creating and using metrics and data
Experience scaling teams
Experience with change management
5+ years experience in an administrative role
Experience in headcount planning and work allocation
Experience managing other admins
Experience managing contingent workers
Vendor management experience
Facebook’s mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we’re building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we’re creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities – we’re just getting started.
Facebook is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.Facebook is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.
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