[New Job Opening] Facilities Coordinator job Vacancy in Dovetail Human Resource Specialists, Newbury RG14

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Job Details:
Company name : Dovetail Human Resource Specialists
Position Name :
Facilities Coordinator
Newbury RG14
Job ID :
Description : Facilities Coordinator
Health & Safety
Job Role: Facilities Coordinator
Location: Newbury, Berks
Salary: £28-33k (Depending on Experience)
Full time, Permanent, Office Based
We are seeking an experienced and motivated Facilities Coordinator for a Facilities provider based on site at a global corporate business in Newbury.
The role reports to the onsite Facilities Manager performing a variety of tasks including providing vital administrative support to the Facilities Management team.
You will support the management of on-site contractors, providing H&S guidance and support onsite and conduct inspections and assessments to ensure the highest standards are maintained at all times.
This role would be ideally suited to a candidate with a background in Facilities Management or Hospitality looking to progress their career with a prestigious local business.
Key Duties / Responsibilities:
Onsite project management work and 3rd party suppliers
Provide minor onsite repair, administrative and coordinative support to the Facilities Management Team and support with external contacts as needed
Coordinate Facilities activities, work direction, and support systems
Be the Health and Safety Champion providing guidance and management onsite
Set up, maintain, and organize the department’s central files, information, and filing
Assist in the management of all contractors onsite to ensure they perform to the required standards (including inspection of vendors’ works)
Assist in the procurement of vendors and services as required
Ensure prompt and accurate management of purchase orders in the system
Conduct regular audits, like fire life safety audits, to ensure safety procedures on site are in place and working
Assist in carrying out safety procedures when needed including evacuation drills
Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
Involvement with new staff induction sessions
Follow established escalation procedures and incident reporting procedures
Skills & Experience:
Experienced in minor building repairs, facilities, property management, hospitality or related field (beneficial)
Knowledgeable in health and safety requirements (ideally NEBOSH), critical facilities and vendor management
Able to demonstrate an understanding of basic technical aspects of property (advantageous)
Proactive & professional approach to customer service
An excellent communicator – both written and verbal communication including strong computer skills (Word, Excel, PowerPoint, and Outlook)
Able to work independently and take positive action to resolve issues on own initiative
Able to interact with the general client staff & vendors with ease
Able to manage conflict and conflicting priorities
IOSH/NEBOSH Cert or similar
Additional Requirements:
Must have a car & full UK driving license
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