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Job Details:
Position Name : Medical Practice Administrator
Location: 800 NE Circle Blvd, Corvallis, OR 97330
Job ID : 0bde66b9ce75cfe3
Description : PRACTICE ADMINISTRATOR Job Title: Practice AdministratorReports To: CFO / Medical DirectorBrief Position Summary: Responsible for daily operations of practice to include financial, operations and personnel management within the policies of Corvallis Pain Management. This role provides leadership for staff, develops, and implements strategic planning as well as drive workflows and process improvement within the practice for the providers.ESSENTIAL FUNCTIONS OPERATIONS:1. Ability to identify areas of opportunity with office workflows (i.e., revenue cycle, prior authorizations, denials, clinical, etc.), analyze/improve, ultimately driving increased patient care and financial metrics.2. Responsible for daily management of practice site.3. Provides management, guidance, and training to staff in daily practice operations.Performs duties of subordinate staff, when necessary, to maintain practice operations.4. Motivates staff and organizes day to day activity of department.5. Purchases supplies and ensures proper value for funds expended. Evaluates invoices for accuracy and processes payment accordingly.6. Ensures accuracy of payroll submission. Ensures overtime and/or temporary personnel are within budget. Assists staff with payroll issues.7. Understands and assures compliance for regulatory, accreditation and system process.8. Conducts both weekly standup and other staff meetings. Prepares agendas and forwards meeting notes to team.9. Perform other related duties as directed or required.FINANCIAL MANAGEMENT:1. Reviews monthly financial performance. Identifies opportunities for improvement and develops plan to implement necessary changes to meet budget. Ensures compliance to fiscal standards with focus on volume, payer mix, fees, customer service initiatives, productivity, coding, non-provider labor, building occupancy expenses, and supply costs.2. Participates in annual budget development and is accountable for practice adherence to budget and/or other fiscal goals.3. Maintains practice hold buckets and self-pay collections to system standards.4. Reviews accounts receivable on at least a monthly basis to ensure A/R is within established standards. Works with CFO, consultants, and providers to create action plans to address variances in A/R to standards.PRACTICE ADMINISTRATOR 5. Ensures subordinate staff is trained and accountable for all A/R tasks within practice.Ensures collection ratio for practice collections is maintained.6. Ensure compliance with Regulatory Guidelines, Accreditation Bodies, and system policy/procedure for all activities within practice.PERSONNEL:1. Ensures scheduling of staff to promote provider productivity as well as promote quality care, fiscal viability, and ensure appropriate patient access to practice.2. Performs evaluation process for subordinate staff, in a timely and appropriate manner.Ensures that subordinate staff maintains licensure and certifications as required along with coordinates yearly competency evaluation. Provides on-going feedback to staff of performance throughout the year to subordinate staff.3. Counsels’ employees in disciplinary matters and obtains assistance for disciplinary actions and/or employee termination process.4. Recruits, interviews, and hires personnel as necessary.QUALIFICATIONS Education: Bachelor’s degree in business administration, healthcare administration or related clinical area with 5 years as a practice manager or administrator.Excellent management and communication skills; experience and knowledge of medical office operations including the Oregon Medical Board regulations on OBS 847-017-xxxx, billing and finance.Ability to analyze financial data as well as incorporate results of analysis into operation.Job Type: Full-timeBenefits:401(k) matchingDental insuranceHealth insurancePaid time offVision insuranceMedical Specialty:Medical-SurgicalSchedule:8 hour shiftMonday to FridayCOVID-19 considerations:We are adhering strictly to all CDC and OHA recommendations and guidelines. We have a new office building (2021) with MERV 13 filtration and an air scrubber on all HVAC units for a healthily environment.Education:Bachelor’s (Preferred)Experience:Management: 5 years (Preferred)Work Location: One location
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