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Job Details:
Company name : Lily Shippen
Position Name : Personal Assistant
Location: Manchester
Job ID : f2dc07b114475ee0
Description : Job title: Personal Assistant
Job type: Permanent
Emp type: Full-time
Industry: Education and Training
Salary type: Annual
Salary: Negotiable
Location: Manchester City Centre
Job published: 04/02/2022
Job ID: 32360
Job Description
A brilliant opportunity has arisen for a Personal Assistant to join a leading educational organisation based in Manchester city centre on a permanent basis. This role will sit within the Executive Support team and will support the Heads of Department.
This role will offer hybrid working, typically 3 days in the office and 2 days from home, but this will depend on the needs of the business. This will be a 35 hour working week contract.
This position will suit a candidate with at least 1-2 years of previous PA experience.
Duties will include:
Providing complete confidential administrative and personal assistant support to Heads of Department
Managing and co-ordinating complex and extensive diary, travel and meeting arrangements ensuring that all facilities and equipment are available where appropriate
Supporting in the preparation of meetings, ensuring all necessary supporting documentation is available, including the maintenance of Sharepoint.
Assisting in managing and prioritising emails and correspondence to disseminate where appropriate and ensuring urgent information is highlighted for consideration
Assisting with the planning and management of events and projects
Arranging meetings, preparing agenda and collating meeting papers and undertaking follow up actions
Acting as first point of contact over the phone, via email and in person, meeting and greeting guests in a welcoming and professional manner including, where appropriate arrangement of travel, accommodation and car parking
Using the procurement system to process and oversee expenses, ensuring all expenditure is justified prior to submitting for approval
Supporting the recruitment of new appointments from interview to induction
Acting as an invaluable member of the wider PA Executive Support Team, working flexibly and collaboratively with other members, providing cover and contributing where appropriate and as directed by the line manager
Any other ad hoc PA/administrative duties as directed by the line manager.
Person Specification:
Previous experience in a similar style role
Ability to prepare complex reports and papers
Ability to plan, organise and prioritise own workload and multi-task
Proactive and independent
Experience in event planning
Excellent written and verbal communication skills, and the ability to network to develop appropriate communication channels.
Ability to develop effective working relationships with staff of various levels of seniority, both internally and externally.
Ability to utilise own skills/knowledge/initiative
Be proficient and conversant with Microsoft Office applications including Outlook, Sharepoint and Teams
Education equivalent to five passes at GCSE grades A – C including English and Maths, or NVQ Level 2, showing clear evidence of literacy and numeracy
The salary for this role will be between £23,487 and £26,341(depending on experience).
The successful candidate will have 25 days annual leave plus bank holidays as well as Christmas closure.
Lily Shippen are experts in recruiting top business support talent, including PAs, EAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.
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