[New Job Opening] Administrative Assistant for Organizational Development and Recruiting job Vacancy in 1200 Urban Center Drive, Birmingham, AL 35242


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Administrative Assistant for Organizational Development and Recruiting
1200 Urban Center Drive, Birmingham, AL 35242
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Description : Build Your Career. Build America’s Future.Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time.What You’ll Do: Department Support. Provide administrative support to the Organizational Development and Recruiting teams. Accurately prepare and distribute various memos and regularly scheduled reports on a timely basis. Monitor the recruiting hotline and direct calls to the appropriate parties. Maintain an appropriate level of supplies for department projects. Manage the department procurement card. Act as a backup to the LMS Administrator, fielding questions and issues from employees and directing them to the appropriate individual for resolution.Travel Support. Support the management of the enterprise travel program. This includes management of the travel database, providing support to travelers with the online and app booking tools, as well as working directly with our AMEX GBT account manager. Support the recruiting team in booking candidate travel and reconciling candidate expenses.Maintain Calendars and Schedule Meetings. Ensure shared department and enterprise training calendars are accurate, sending out reminders and communications for events. Make arrangements for meetings including meeting location, food arrangements, room setup, audio-visual aids, and printed materials.Vendor Management, Invoice, and Expense Processing. Work with various vendors to ensure timely delivery and accuracy of products and services provided. Review and accurately code invoices and credit card expenses. Coordinate payment process for department expenses. Verify charges shown on monthly cost statements. Maintain proper records of procurement card charges and assure proper procedures are followed.Additional Responsibilities. Other duties as assigned.QualificationsSkills You Will Need: Education. Requires a minimum of an Associate’s degree. A bachelor’s degree is preferred.Experience. 3-5 years of administration or office work experience is required.Technology Skills. Must have appropriate typing skills and a thorough understanding of Microsoft Office and Google Suite. Must be comfortable with printing, scanning, and faxing various documents. Advanced knowledge of PowerPoint, Google Slides, Excel, and Google Sheets is preferred.Interpersonal Skills. Must have excellent communication skills, both written and verbal, and the ability to interact well with people at all levels of the organization.Integrity. Must act with unyielding integrity and honesty in business transactions, promote company policies, and hold self and other employees accountable.Attention to Detail. Must have keen attention to detail, especially with typing, administrative tasks, and coding of expenses, which require a high degree of skill and accuracy. Must have excellent organizational skills.What You’ll Like About Us: Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication.Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.Meaningful Work. What sets up apart is the work we do impacts daily lives – and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.Health Benefits. Medical, Dental, Vision programs, plus much more.Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.Prepare for the Future. 401(k) with company match and contribution.Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.NOTICE TO TEMPORARY STAFFING AGENCIES, PLACEMENT SERVICES, AND PROFESSIONAL RECRUITERSVulcan Materials Company has an internal recruiting department. Please review our policy as it relates to the use of temporary staffing agencies, placement services, and professional recruiters.HideJob Type: Full-timeBenefits:401(k) matchingDental insuranceEmployee assistance programEmployee discountFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offReferral programRetirement planTuition reimbursementVision insuranceSchedule:8 hour shiftDay shiftMonday to FridayApplication Question(s):Have you provided travel support, including: booking travel, and reconciling travel reports? If not listed on your resume, please list belowDo you have experience with Vendor Management, Invoices, and Expense Processing? If not listed on your resume, please list belowAs a part of our hiring process, it is mandatory to do a drug test and a background check, do you have an issue with this?Education:Bachelor’s (Required)Experience:Tableau: 3 years (Preferred)Administrative Assistant: 3 years (Required)Microsoft Office & Google Suite: 3 years (Required)Work Location: One location
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