[New Job Opening] Firmwide Event Planner job Vacancy in New York, NY

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Job Details:
Position Name :
Firmwide Event Planner
Location:
New York, NY
Job ID :
6ff8118247153e01
Description : Firmwide Event Planner
Job Number: 3199403
POSTING DATE: Jan 25, 2022
PRIMARY LOCATION: Americas-United States of America-New York-New York
EDUCATION LEVEL: Bachelor’s Degree
JOB: Marketing Services
EMPLOYMENT TYPE: Full Time
JOB LEVEL: Director
DESCRIPTION
Event planners are responsible for managing and implementing a wide range of client facing and internal conferences, both in-person and virtual across all Business Units. Current position will focus on Institutional Securities events.
Current responsibilities include virtual event planning:
Contracting, budget, virtual platform selection, online registration, all digital materials, communications, entertainment, gift selection, content supervision, speaker/entertainment selection and event reconciliation. Understanding of zoom or other approved Firm platforms.
Traditional event responsibilities include the full planning and execution of multiple in-person events and conferences:
Includes venue sourcing, contracting, budget, site selection, online registration, all digital and print materials, transportation, accommodation, communications, activities, theming/ décor, entertainment, gift selection, catering, audio visual, content supervision, speaker selection and event reconciliation
On-site support for larger conferences
Sourcing, negotiating and managing all contracts and vendors (i.e. Venue Finding Agents, venues, transportation, speakers, entertainment, Destination Management Companies etc.)
Financial management, including the following: Budget development and management, billing and post-meeting reconciliation, final financial reporting and cost analysis
Invitation and Registration Strategy: partner with event hosts to develop invite and registration, generate invitee lists prepare registration content and manage status reporting to the BU as required. Liaise with web-build team to direct all content development and registration flow.
Responsibilities include heavy concentration of all of Cvent products, including core invite and registration platform, mobile app, onsite solutions (badge/schedule printing), reporting portals, and surveys.
Working with Creative Services to map out a consistent design and print plan – specifically, creating and designing event/conference collateral, including save the date, invitation, speaker booklets, attendee lists, agenda and any other marketing material
Organizing program production, including audiovisual, staging, webcasts
Serving as main contact with internal and external clients to ensure that all are fully informed and given the highest level of service
Preparing and communicating written logistical specifications of the event/conference to the meeting venue
Regular travel for site inspections and on-site management of live events to ensure full coordination of logistics and on-site team
Post event wrap up including final attendees, budget reconciliation, observations, suggestions for following year, event surveys and debriefs
Keeping updated on venue developments/new venues, speakers etc.
Ensuring compliance and risk guidelines are followed
Supporting other team members on overall program logistics
Travel (approximately 30-40% annually) for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams
Ability to work on multiple events simultaneously, potentially with different internal contacts for each event
QUALIFICATIONS
5+ years of previous related experience and proven ability in Financial sector conference planning
Bachelor’s degree
CVENT
Motivated, self-starter, ability to work independently and project plan
Leadership/influencing/negotiation and decision-making skills
Consistent attention to detail and strong organizational skills
Strategic thinker
Strong team player
Exhibit strong work ethic – set high standards of excellence
Excellent oral and written communication skills
Customer focus, approachable
Flexible and willing to work long hours (evenings, weekends) and travel
Ability to manage multiple projects simultaneously
Proficiency with MS Office
Disclaimer : Applicant must check the company profile before joining Bizplusapp.com is no way responsible for any loss.

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