[New Job Opening] Procurement Officer job Vacancy in Dubai

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Job Details:
Position Name :
Procurement Officer
Location:
Dubai
Job ID :
59de9184100dcd42
Description : 1. Job PurposeThe Procurement Officer is responsible for the administration, directions and supervision of all procurement activities for The Elixir Clinic. This includes the establishment of procedures, priorities, schedules, surveillance and coordination of all procurement actions. The role also includes supervising the warehouse operations and driving Finance & Accounts operations to success by implementing proper financial and accounting controls.2. Duties and Responsibilities2.1 Procurement and Financial Responsibilities· Responsible for ordering, tracking and importing all products, medications, devices and other necessary items required by the company through different routes· Designs and implements an action plan for the procurement of raw material in compliance with purchasing policies and assigned budgets· Check validity of requests to purchase, obtaining any additional necessary paperwork and manage any noncompliance requests· Coordinates with vendors to provide required component bids· Ensures high quality and cost-effective prices are maintained with the purchasing of all raw materials, supplies and equipment for the Company· Maintains a competitive edge by seeking the best prices and quotations and evaluating quotes before seeking purchasing approvals· Negotiates prices, terms of sales and service agreements and credit terms with vendors· Ensures all quotations and orders are approved by management before purchase· Prepares and submits sales contracts for orders· Analyses the performance of vendors to improve the purchasing process· Establishes and maintains relationships with suppliers/vendors for the flawless execution of assignments· Ensures that all products are delivered on-time, within scope and within the budget· Maintains vendor, product and price lists· Manages all communication for all procurement activities· Responsible for clearing packages through Customs and the Ministry of Health· Prepares reports for management to plan and execute all procurement activities· Reports and escalates major issues to senior management as required· Analyses and designs various cost-effective methods of procurement· Recommends strategies to improve quality and manage inventory levels for all raw materials, products, devices etc.· Designs and implements various purchasing strategies and procurement policies· Evaluates and maintains all reports for inventory re-orders and coordinates with internal departments on the same· Maintains an efficient purchase order system, recommends improvements at all service levels and ensures accuracy· Prepares and maintains books of accounts and reconciliation of financial statements, payroll for the Company in compliance with regulations to ensure the smooth operations of financial processes· Responsible for Accounts payable invoice reconciliations, monitoring payment schedules and the process of payments for all suppliers· Maintains accurate records and relevant related documents· Identifies opportunities to add value to the procurement process· Supervises all audit activities and evaluation of all purchase orders· Oversees all the legal requirements related to the import and export of materials, products, devices etc. for the Company· Builds a strong rapport with government entities such as the Ministry of Health, Health Authorities, etc. to fast track processes for the company.· Liaises with various parties and authorities in different countries to streamline the import and export of products· Maintains inventory and supplies by receiving, storing, and delivering items, securing the warehouse and supervising warehouse staff· Organizes delivery of supplies to clients/branches/departments by receiving and transferring items· Coordinates the movement of inventory by scheduling materials to be moved to and from the warehouse with related departments· Meets warehouse financial standards by providing annual budget information, monitoring expenditures, identifying variances and implementing corrective actions· Maintains storage area by organizing floor space, adhering to storage design principles and recommending improvements· Maintains inventory by conducting monthly physical counts, reconciling variances and inputting data· Secures warehouse by turning alarms on, testing systems to make sure the warehouse is safe and secured at all times· Travel to different locations within and outside the UAE for Company business, as needed· Adhoc duties as required to cover day to day operations2.2 Personal responsibilities· Apply oneself to the job, continually upgrade oneself, and embrace The Elixir Clinic’s core Values.· Maintains own staff development folder to record all educational and professional growth-related activities· Demonstrates professional accountability, reliability and responsibility at all times.· Demonstrates flexibility in work schedule and willingness to travel· Troubleshoots any operations related problems immediately· Meets deadlines for assigned projects and tasks· Works well under pressure and adheres to tight deadlines3. Job Requirements3.1 Skills and Knowledge· Excellent verbal and written communication skills.· Excellent interpersonal and customer service skills· Excellent organizational and time management skills.· Be proficient at using Microsoft Office and using computer-based systems.3.2 Educational Qualifications· Bachelor’s Degree in relevant field (minimum)3.3 Experience· At least 4 years’ working experience in procurement and accounting preferably in healthcare or the pharmaceutical industry3.4 Personal Traits· Should be positive and self-motivated.· Should take initiative.· Should be creative.· Should be service oriented and customer focused.· Should display clarity of speech.· Should be presentable and maintain excellent personal hygiene.Job Type: Full-timeSalary: From AED7,000.00 per monthAbility to commute/relocate:Dubai: Reliably commute or planning to relocate before starting work (Required)Experience:Medical purchase: 4 years (Required)Language:English, Hindi (Required)License/Certification:UAE driving license (Required)Work Remotely:No
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