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Job Details:
Company name : Citi
Position Name : Senior Executive Assistant for EMEA Head of Markets
Location: London
Job ID : 42c7e5554e5781bd
Description : Job Purpose:
Position is for the Senior Executive Assistant for the Regional Markets Head.
Key Responsibilities:Provide professional diary/time management service, to include building-in deliverables, deadlines and regular meetingsThe Regional Markets Head is on numerous Boards and has regular meetings with the Board, FCA and PRA which need careful schedulingCo-ordinate events, meetings, town halls, making all necessary arrangements, preparing advance documentation and ensuring appropriate follow-up of actions are in placeMaking arrangements/bookings for travel, preparing and distributing travel schedules/agendasProcessing and tracking expensesScreen callsManagement of contacts to ensure information is up to date and accuratePrioritise, acknowledge and distribute correspondence receivedWork in close partnership with the other Assistants in the Markets Management Office team to provide coverageAccurate maintenance of holiday records using internal systems (WorkDay)Balance delivery of key tasks, prioritising work according to business pressures and deliverables and careful forward management of meetings in calendar (to prepare the relevant Heads ahead of each meeting)Sensitive management of confidential, strategic, personal, and business critical informationLiaise with IT and other support functions to resolve technical issues on behalf of managementDevelop and maintain presentations, organisational charts and other material pertaining to Markets internal organisation and structure.
Knowledge/Experience:Top-level executive secretarial and administrative skillsPrevious experience working as part of a busy Trade floor team advantageous
Success Factors:The candidate should show a willingness and enthusiasm for new projects, and the capacity to develop his/her own workstreams without promptingThe candidate should be a team player, capable of working in partnership with the other Senior Executive Assistants to provide flexible coverageFlexible approach to working hoursProactivity in terms of prioritisation and schedule managementAbility to handle multiple tasks simultaneously whilst remaining proactive and efficientSignificant attention to detailExcellent interpersonal skillsUnwavering commitment to co-operative and collaborative workingThe candidate should be solidly and demonstrably literate and numerateExcellent knowledge of all Microsoft Office packages, with particular emphasis on Microsoft OutlookThe candidate must be able to work effectively with local contemporaries and peers in other regions to maintain a collaborative culture.Demonstrates an appreciation of a diverse workforce. Appreciates differences in style or perspective and uses differences to add value to decisions or actions and organizational success.
Exceptional candidates who do not meet these criteria may be considered for the role provided they have the necessary skills and experience.
Valuing Diversity: Demonstrates an appreciation of a diverse workforce. Appreciates differences in style or perspective and uses differences to add value to decisions or actions and organisational success.
Citi is an Equal Opportunities Employer
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Job Family Group:
Business Strategy, Management & Administration
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Job Family:
Administrative Support
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Time Type:
Full time
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