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Job Details:
Position Name : Workforce Coordinator
Location: Cheadle
Job ID : e214b02b505b835f
Description : This role will be responsible for managing the ward rosters for Nurses & HCA’s, ensuring that any shifts not covered by permanent staff are booked by Bank staff or permanent staff wanting overtime. Booking agency workers should be the last resort to ensure shifts are safely staffed.
The below lists the key responsibilities of role, this list is not exhaustive and may vary as the role develops.
The role will be fully accountable for ensuring that the Priory internal rostering system (eRoster) is updated for all the wards in the hospital, this will include
o Liaising with Ward Managers to ensure permanent employees are rostered a minimum of 4-6 weeks in advance including appropriate planning for holiday and training in line with the ward staffing ladders
o Will get bank worker availability at least one month ahead to be able to fill as many shifts as possible with bank and permanent employees.
o Will seek to fill vacancies in the shifts with overtime and bank in the first instance
o Will be the liaison for site for temporary agencies to fill vacant shifts when all other avenues have been exhausted
Supporting Ward Managers to achieve their responsibilities and accountabilities in the provision of safe and effective staffingResponsible for filling short term vacancies (i.e. to cover sickness) as a priorityThe post holder will work with Ward Managers to ensure that the roster is communicated in the most efficient way for the ward teams, including changes.Maintenance and promotion of app based software to publicise shifts that are vacant to both bank workers and permanent employees and encourage usage of this.Attend the morning ‘flash’ or site meetings to update on staffing levels, skill mix and to understand any short term issues that need to be resolved.Ensure that eRoster is updated daily with any changes so Ward Managers can review staffing levelsEngage with all bank workers to ensure:
o New bank workers complete their induction in a timely manner and can start working at the required level of competence
o All bank workers maintain their mandatory training compliance
o High levels of engagement with the site including keeping in contact with all Bank Workers by getting their availability for work ideally 4 weeks in advance but at a minimum every fortnight.
o Maintain a list of bank workers who have either not picked up any shifts for 6 months or who have repeatedly cancelled without a good reason and carry out appropriate measures in agreement with the DoCs.
Ensure that all agencies used to fill temporary shifts are part of the Priory PSL and in accordance with contractual requirements.Ensure all Purchase Orders (PO’s) are added to Aspire, in line with company timelines and processes, to ensure billing and reporting is accurate.Negotiate long term locum agency bookings, where appropriate and agreed with the Hospital Director and Director of Clinical Services with the Priory PSL agencies
KNOWLEDGE
Good standard of general education with GCSE or equivalent in maths and EnglishNVQ level 4 or equivalent in Business ManagementCompetent in the use of software including Microsoft officeAble to be responsive to time critical situationsExcellent administrative skills, including notetakingStrong time management and organisational skills, ability to prioritise and multi-task.Able to challenge more senior colleagues when appropriate and not afraid to ask for helpDemonstrated use of initiative is essential and ability to act as a self-starter, operating within the sphere of responsibilitiesPays attention to detailResponds proactively and positively to a role that demanding, varied and time sensitiveThe ability to deal with multiple issues simultaneously in a highly dynamic environment.
The hours of work for this role are as follows:
Monday – 9 – 5
Tuesday – 9 – 5
Thursday – 9 – 5
Friday – 9 – 5
Saturday – 9 – 5
About us
As one of the UK’s leading providers of behavioural care and specialist support services to adults and young people, Priory Group promise a challenging and fulfilling career with the support of a world class organisation willing to invest in your development.
Across our network of hospitals, residential care homes, education facilities and supported living services, we are making a real and lasting difference to the lives of the people we support.
Disclosure
All roles will be subject to a successful disclosure at an appropriate level from the Disclosure and Barring Service (DBS), Access NI or Disclosure Scotland. We are an equal opportunities employer. Priory Group will cover the cost of a DBS check.
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