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Job Details:
Company name : CITB
Position Name : Executive Assistant
Location: Peterborough
Job ID : 8b13e34ad9ec94c1
Description : Details
CITB aims to lead the construction sector by example to ensure fairness, inclusion and respect for all. We seek to build a workforce that reflects Britain’s diverse population and people from under-represented groups are encouraged to apply for vacancies.
Our main objective is to create a culture that helps all of our customers strive towards a workforce that is reflective of today’s society.
About the role:
The Executive Assistant will provide a high-quality, confidential, executive support service to the Executive Director and where appropriate for other specific activities across the business.
Key responsibilities and accountabilities:
The Executive Assistant’s primary accountability is to manage the Executive Directors time –
This should maximise the time available to the Executive Director to concentrate on their strategic thinking and priorities and support the Executive Director in achieving a reasonable work/life balance.
Communication management –
Provide a triage service for the Executive Director to ensure that only those communications (email, letters, telephone etc.) it is judged should be handled personally are viewed/received by them.
Diary and itinerary management –
Ensure the Executive Director is fully appraised of and prepared for all engagements (including meetings, conferences, events, etc.) by providing itineraries, briefings, speaker notes, presentations, summary reports and all the other information preparation duties, as required.
Project Management –
Lead or facilitate small project or event management as required by the Executive Director, providing advice, guidance and support to in-house or outside management teams.
Act on the Executive Director’s behalf –
Use discretion and judgement to address immediate or urgent team and business issues in order to defuse/resolve customer, staff or stakeholder concerns (escalating to the Executive Director or another manager only if necessary).
Essential Criteria:
A high level of organisation/project management experience to enable the Director’s needs to be anticipated and priorities to be judged and executed effectively.
Highly-developed written and spoken communication skills to communicate with discretion and tact
Highly-developed negotiating, influencing and persuading skills
A high level of emotional intelligence and empathy
Experience of managing conflict
Experience in a secretarial, personal assistant or similar role
Experience of working autonomously
Experience of using Microsoft Office or equivalent tools including spreadsheets, databases, document management and communication applications
Proven problem-solving experience
Attention to detail
Adaptability
Proven experience of working with highly confidential information
Desirable Criteria:
Extensive knowledge of the business
Experience of working one-to one
Experience of developing and implementing process improvement
Special Conditions/Other Requirements: e.g. travel requirements, working arrangements:
Benefits:
33 days holiday per year (including bank holidays)
Flexible benefits including childcare vouchers, cycle to work and insurance
Pension scheme
Employee discounts
Long service awards
CITB recognition scheme
Employee assistance programme
Like many organisations, CITB is currently trailing a hybrid working model where people are located in the office when they need to be and can work from home when this is best. The pattern may vary but we expect this to mean no more than one or two days per week required in the Peterborough office in practice and the rest working from home – with the option for people who wish to work in the office more frequently to do so. Candidates should note that this is a trial for around six months from September 2021 and CITB will use the trial to review its ongoing model
Contact and additional information
For general queries regarding your application, please contact our customer contact services CITB-recruitment-enquiries@gov.sscl.com or 0345 241 5364.
Essential past experience/skills
Experience in a secretarial, personal assistant or similar role
Closing Date:
11/02/2022, 23:55 hours
1st Interview dates
TBC
Number of jobs available
1
Region(s)
East of England
City/Town
Peterborough
Office Location
Head Office – CITB, Sand Martin House, Bittern Way, Fletton Quays, Peterborough, PE2 8TY
Departmental Grade
E.
Post Type
Permanent
Working Pattern
Full Time
Salary
£30,655 – £36,119
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