[New Job Opening] Leading Creative Communications Agency – Office/Facilities/FOH Manager job Vacancy in Pulse Search & Selection Ltd, London

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Job Details:
Company name : Pulse Search & Selection Ltd
Position Name :
Leading Creative Communications Agency – Office/Facilities/FOH Manager
Job ID :
Description : One of the UK’s fastest growing and inspiring PR/Communications Agencies is recruiting an Office Experience Manager to join their dynamic team.Office Experience Manager responsibilities include:Office Experience & Office CultureDeveloping an overarching approach for the office, with input from the Management team, to elevate their client, guest and staff experience; from the entering the office to the experience withinWorking closely with interior decorator/s to keep the office look and feel maintained to a very high standard.Working with the Café Manager to develop social initiatives, i.e Friday Drinks, and managing external providersGoing above and beyond to proactively suggest ways to enhance the office; i.e. branded merch for new starters, a signature scent, sound/ speaker systems, mood lighting etcAssisting the Experiential Manager on logistics for staff entertaining and partiesManaging Office StaffManaging the Receptionist and Café Manager, delegating tasks to them and ensuring they can do their roles effectivelyConducting check ins and reviews for the Receptionist and Café Manager, in accordance to the HR teams’ timelinesOffice ManagementEnsuring the cleanliness/tidiness of the office is at a high standard; including the kitchens, communal areas and meeting rooms (supported by the Receptionist and Café Manager)Daily set up of the Board Room, ensuring it is ready for the day – tea set up and fruit platter, and ensuring coffee orders are taken for first meet of the day (potentially with use of iPad)Developing a process for deliveries and storage to ensure optimum space use, working with the account teams to ensure it is adhered toOverseeing the Front of House and reception area, ensuring there is always cover i.e. when the receptionist is on a break / sickPreparation for client / new business and internal meetings (ie Board Meetings), to include ordering catering or additional items required, technology checks to ensure equipment works and supporting the teams to upload presentationsDeveloping and approving orders for catering stock and cleaning items/ alongside the Café Manager (working from an approved budget)Ordering all office supplies and assisting with financial reconciliationsOverseeing general office repairs/maintenanceStocktaking and ordering of office supplies; including printer cartridges, paper, stationary etcEnsuring the receptionist manages the subscriptions i.e magazines / newspapersKeeping a comprehensive office budget spreadsheet on general spendProviding weekly reports on the office operations for DMD’s UK Weekly Operational ReportFacility ManagementFacilities management; waste, utilities, cleaners, internet providers (ensuring a good service and payment process for finance ie. supplying POs)Being the main point of contact for the Building Management / Reception and dealing with issues like air conditioning, alarms, lifts, entry fobs, securityEnsuring office equipment, hardware and furniture is in working orderKeeping logs of office equipment and completing a starters and leavers equipment checklist; i.e. the allocation and return of laptopsEnsuring the office complies with statutory requirements e.g. PAT testing, Alarm service, general maintenance arrangements, and that we have dedicated First Aid and Fire WardensBeing the main contact for IT matters with the external provider, including providing feedback / managing any issues with their serviceSkills /Experience:Proven Office Manager experienceExcellent organization skillsAbility to use a range of office software, including Outlook and Excel.Report writing.Superb attention to detail.Experience in managing office support staffExperience in managing financial budgetsProven experience in managing an office moveJob Types: Full-time, Permanent, Temp to permSalary: £35,000.00-£46,000.00 per yearAdditional pay:Bonus schemePerformance bonusBenefits:Discounted or free foodFlexible scheduleSchedule:Monday to Friday
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