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Job Details:
Company name : Baxter Personnel
Position Name : Operations Personal Assistant
Location: Cardiff CF3
Job ID : 724b00305c55805d
Description : Operations Personal Assistant
Cardiff
£31,800 per annum
18 month Fixed Term Contract
Monday – Friday, working hours: 08:00 – 16:30 (some flexibility available)
Aldi is one of the fastest growing supermarkets in the World and now has over 900 Stores in the UK, with a view to increasing this to 1,200 stores by 2025
This role will be based in Cardiff, one of Aldi’s newest Distribution Centres.
Reporting straight into the Store Operations Director, you will be involved in all the behind the scenes administration to ensure their busy stores run smoothly and efficiently.
Your duties will include:
Providing PA support to the Store Operations Director and Area Managers when required.
Diary management for Director and Area Managers.
Support to Director and Area Managers which may include involvement in recruitment and HR.
Ensuring stores are complying with required health & safety and legal requirements.
Diary management & long term calendar management.
Arranging UK travel, including trains hotels, managing itineraries & booking meetings.
Ensuring actions & information requests are followed up appropriately.
Researching, sourcing & general preparation for any events or meeting.
Building & maintaining excellent relationships & communications with a multitude of contacts & stakeholders, internally & externally.
Regular handing of confidential & sensitive information with the upmost discretion.
Supporting Director with external stakeholders, Senior Management& visitors & preparing for visits.
Planning, coordinating & managing meetings including booking meeting rooms, providing refreshments & agenda preparation.
Support MD PA with department queries & administrative tasks.
Supporting the inductions of new team members.
Create / Support with training plans.
Proactively identifying opportunities to improve current processes & increase efficiency & effectiveness within the teams.
Managing projects through to completion on behalf of Director.
Collate weekly KPI reports.
Arrange contract signing sessions for all new starters.
Support with department queries & administrative tasks.
Reconcile monthly credit card statements for the Directors.
Creation of various data reports as requested by Directors.
To be considered for the role of Operations Personal Assistant you must have:
Experience in an administration role
Excellent Communication Skills
Strong Excel skills
Experience of SAP would be beneficial but not essential
Additionally, you must possess high levels of accuracy and attention to detail whilst being able to work to tight deadlines.
Due to the required training and location of the Regional Distribution Centre your own transport is essential.
To apply for the role of Operations Personal Assistant please apply via the button or link shown.
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