[New Job Opening] Part Time Receptionist / Administrator job Vacancy in Dovetail Human Resource Specialists, Newbury RG14

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Job Details:
Company name : Dovetail Human Resource Specialists
Position Name :
Part Time Receptionist / Administrator
Newbury RG14
Job ID :
Description : Receptionist
Office Admin
Job Role: Receptionist Administrator (2 days per week)
Location: Newbury, Berkshire
Salary: £11-13 per hour (depending on experience)
Ongoing temp – office based
Days/hours: Monday & Tuesday 9:00 – 17:00 with 30 min lunch
We are seeking an experienced part time receptionist with great administration skills and telephone manner to join a well established medical business based in Newbury.
The role is part time as part of a job share working Mondays and Tuesday from 09;00 – 17:00 but ideally suiting someone who has flexibility to cover leave when required.
If you are someone who enjoys a varied role and is happy to get “stuck in” where required you will be perfect for this role. You will be joining a lovely team in a very busy and growing organisation.
Required Skills/Education
GCSE Maths and English
Computer Literate, familiar with Microsoft Windows applications in particular, Word, Excel and Outlook
Good communication skills both oral and written
Ability to prioritise workload and work to deadlines
Ability to be flexible and self-motivated
Take ownership and responsibility for the working environment
Business mindset and professional image
2 year + experience working in an office-based environment
Personal Attributes:
Ability to respond quickly and efficiently in reactive situations
Initiative & follow through
Self starter
Excellent communication (Both oral & written)
Priority setting / time management
Working with others & team spirit
Computer literate (Windows, Out Look, Power Point, Internet etc.)
Service oriented
Hands on
Minimal Supervision
The role will involve:
Meet and greet all visitors, contractors and other non-office based staff
Manage the signing in register, visitors book and the issuing of temporary door passes/visitor badges
Make visitors aware of any health and safety issues, fire evacuation plan if necessary and covid rules
General office housekeeping, ensure all communal areas are kept tidy and liaise with cleaners if additional clean is required
Office Support/Admin:
Manage and perform office administration and correspondence including post and deliveries both into and leaving the building
Processing invoices, credit note & statements of account
Liaise with Printer/Toner supplier for business printing – parts are automatically ordered
Organisation of Goods in/Out stock room
Organisation of boardroom/training/meeting room facilities including ordering lunches where required. Ensure rooms are prepared prior to visitors arriving and once meeting finished clear room
Organise transfers for internal and external customers
Arranging shipments to and from the office
Organisation of the UK and Ireland Telephone list
Coordination of the building faults from employees and working with the Facilities Management Company to ensure faults are fixed quickly to ensure no degradation in service
Responsible person for Health and Safety for UK office. Ensure risk assessments are completed and work closely with THSP to ensure UK office is compliant.
Management of Dose meters. Ensure on a quarterly basis and employees with Dose meters are sent new ones and the old ones returned to the Dose meters registry. Liaise with HR to ensure employees return dose meters in required timescales.
Stationery procurement / inventory control – Purchase of stationery and office supplies using preferred suppliers ensuring timely replenishment and taking into account economic order quantities
Assist Sales teams with stationery requirements and liaise with main suppler
Preparing new starter welcome packs which include the business cards & ID badges
Main contact for branded stationery provider
Please note: As this is a medical company despite recent announcements relating to covid restrictions they are still operating under strict covid rules and as part of your role you will be expected to adhere and enforce these rules for visitors to the site.
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