Are you looking for a Job in Personal Assistant Field then this post may be relevant to you.
Job Details:
Company name : Nottinghamshire Healthcare NHS Foundation Trust
Position Name : Personal Assistant
Location: Nottingham NG6
Job ID : 4059aef26e730b36
Description : The post holder will provide a high level, efficient, comprehensive and confidential Personal Assistant service to the Clinical Directors within Adult Mental Health.
This role requires an experienced individual, with qualifications and previous experience in the day to day management of staff. Applicants should have excellent communication, organisational and time management skills and personal credibility.
The post holder will be responsible for ensuring that accurate work is completed within the time limits, framework and standards set, providing a high level efficient, comprehensive and confidential secretarial and administrative service to the Clinical Directors within the Adult Mental Health Directorate.
To act on their own initiative in the absence of the line manager/clinical directors and without direct supervision.
To use their own initiative and judgement to resolve complex issues.
Manages and prioritises own workload, with the ability to respond to urgent demand or tight deadlines.
To supervise and manage administrative staff.
To work as part of a local secretarial and administrative team.
Provide cover in the absence of colleagues and where service demands, this may include working at other sites.
To work within the provisions of the Trust Health and Safety Policy.
The post holder will be based at Highbury Hospital, but there may be a requirement to travel to other bases.
We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.
We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.
Do you want to make a difference?
Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?
Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people – our staff, volunteers, carers, service users and patients. We are NottsHC.
Follow us on Facebook and Twitter @NottsHealthcare
Responsible for all aspects of secretarial support, and for ensuring that accurate work is completed within the time limits and standards set. Working to optimum in terms of efficiency and organisation
Take appropriate action from messages received and ensure that all information is transmitted to relevant parties or actioned appropriately.
Co-ordinates a comprehensive administration and secretarial service – prioritising, delegating, organising departmental workloads
Arrange cover across the Directorates in liaison with other Personal Assistants.
To work closely with the other Personal Assistants to ensure consistency across the Directorate, peer support and absence cover arrangements are in place
Produce high quality reports within agreed deadlines as required
To undertake office duties including complex diary management and e-mail management, opening and distributing mail.
Production and collation of complex and sensitive documents to include composing and typing letters and other documentation as required
To assist as appropriate on any local projects, ensuring that they are undertaken with minimal disruption and maximum communication.
To arrange away days or conferences as delegated.
Facilitate meetings, investigations, disciplinaries, including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking
Ensure actions resulting from all meetings and other working parties are time lined and undertaken
To source and precis information as required
Ensure that the Trust’s Standing Financial Instructions are adhered to at all times in relation to petty cash, requisitioning and receipting of goods.
To monitor and order stock and non-stock items as required
To work within the provisions of the Trust Health and Safety Policy, with responsibility for health and safety in relation to admin staff supervised and common areas to ensure that a safe working environment is maintained for staff, patients and visitors and to ensure that the Trust’s assets are secure at all times.
To suggest changes to and implement local health and safety procedures.
To manage the Health and Safety Workbook under the provision of the Trust’s Health and Safety policy in relation to admin staff and site common areas
Train and supervise the admin secretarial staff, providing daily support and advice in relation to duties and responsibilities
Undertake regular 1:1 supervision sessions and annual Personal Appraisal and Development reviews (PAD)with administration, secretarial staff.
Ensure all administration, secretarial and reception staff undertake essential training appropriate to their role.
Monitor and manage the sickness and absence for admin, secretarial and staff and keep up-to-date staff records on all aspects of human resource management in line with Trust policy.. .
To be involved in the recruitment of staff and ensure local inductions are carried out for new starters to the team.
To suggest best practice in liaison with the Line Manager, in relation to implementing new systems and processes for both admin and clinical staff.
To participate in own appropriate training courses or updates in accordance with mandatory requirements and/or individual Personal Development plans
To be able to work flexibly and provide cover which may include the requirement to travel to different sites
Arranging, typing and collation of ‘My annual Review’ and reviews of staff ensuring timelines are adhered to.
To undertake any other duties that would be a reasonable expectation of the role
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