[New Job Opening] School Administrator job Vacancy in York Steiner School, York YO10

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Job Details:
Company name : York Steiner School
Position Name :
School Administrator
York YO10
Job ID :
Description : This role is based in the busy school office providing a high level of administrative support to the School Business Manager and Education Manager, often requiring discretion and confidentiality.
You will be part of a hardworking, positive, friendly and dedicated team. The role is vital to the success of the School as a whole as it goes through an exciting time of transition and expansion.
As the first point of contact for the Managers, you will handle internal and external queries and demands. This will require excellent interpersonal and communication skills to allow managers to work at a more strategic level.
A key part of this role will be process implementation and improvement to ensure efficient and effective day to day support of the managers’ workload therefore you will need a high level of administrative skills, an outstanding level of attention to detail and a creative, solution-focussed approach to work.
In-depth knowledge of Microsoft Office and G Suite is preferred. As an integral member of the office team, you will also, on occasion, cover the front office during busy periods assisting with the day to day smooth running of the department.
This post requires you to have excellent organisational and workload planning skills, be customer-focused and have a sensitive approach in dealing with parents, pupils, staff and external professionals. Much of the work in the office will be confidential with tight deadlines to be adhered to. You must be able to maintain a high level of performance whilst working under pressure and be enthusiastic and committed to the school ethos and objectives as you will be a key part of driving these forward. An excellent telephone manner is vital.
The role may often be hectic rather than a ‘quiet office job’ so you will need to be resilient, calm and able to deal with a wide range of people. A flexible, proactive approach to your work and being an efficient manager of time is essential. It is the responsibility of all office support staff to ensure a consistently high standard of work and professionalism approaching all activities with sensitivity, co-operation and friendliness.
Below you will find information specifically about this position and about the school in general. We ask that you read the job description and person specification carefully to see how your skills and experience match what we are looking for. The successful candidate will find York Steiner School an incredibly rewarding and enjoyable place to work. We look forward to receiving your application.
The Key Details Of This Role
Working hours: 0.49 FTE 22.5 hrs per week, to be worked over 3 days term time only including school work week (37 weeks) plus an additional 30 hours to be worked flexibly across school holidays.
Annual Leave: 28 days (inclusive of bank holidays) in the first year, rising to 33 days after 3 years (pro-rata)
Position: Permanent, subject to a one-year probationary period
Start Date: ASAP
If you have any queries or need further information please do not hesitate to contact the school on 01904 654983.
Information About The School
York Steiner School was founded in 1980. It is a well-respected mixed-gender independent school educating children aged 3 –14 years. It provides comprehensive, non-denominational and non-sectarian education from Kindergarten to Class 8 adhering to Steiner Waldorf Educational Principles. We also welcome children from 0-3 years in our popular baby and toddler groups.
We pride ourselves on our supportive and engaged school community with parents having the opportunity to play an active role in the school on many levels.
In 2015 the school was shortlisted for the TES ‘Creative School of the Year’ and one of our teachers achieved a Pearson Silver Award for Teacher of the Year in a Primary School.
The school is a member of the Steiner Waldorf Schools Fellowship, which, amongst its many tasks, offers advice and training for teachers and administrative staff in Steiner schools throughout the UK. Each school has a representative on the Steiner Waldorf Schools Fellowship (SWSF) council.
As a registered independent school we are obliged to meet the requirements of the Department for Education (DfE) and we are inspected by Ofsted.
York Steiner School is a registered charity (registration number 511974).
“Education is an art – it must speak to the child’s experience. To educate the whole child, their heart and their will must be reached as well as their mind.”
Rudolf Steiner
Rudolf Steiner (1861-1925) was an Austrian philosopher who turned his attention to education at the end of the First World War. Like many of his contemporaries, Steiner was shocked at the carnage of that war and at the unimaginative response to it by political leaders. He asserted that both were the result of miseducation and that a better world could be created only if schooling were refashioned upon wholly new principles.
He accepted an offer from the Waldorf Astoria company to establish a school for the children of its workers, and thus to put his ideas into practice. The first Waldorf School was opened in Stuttgart in 1919; there are now over 1000 schools worldwide, and their number is growing at a rapidly increasing rate.
Steiner observed that most education of his day was directed solely towards the pupils’ intellectual faculties. Not only were their minds guided along very narrow channels, but vital areas of feeling and will were wholly ignored. He, therefore, outlined a curriculum that would enliven the whole human being, not simply the intellect. With remarkable clarity and insight, he charted a person’s development from earliest childhood to adulthood, and selected subjects at each stage to meet his or her intellectual, emotional and volitional needs. Since the first Waldorf School was established, teachers have found his indications remarkably helpful and profound, and the curriculum remains highly pertinent to today’s child.
Our Philosophy
Our approach is dramatically different from the norm in this country, having closer ties with education in other European countries.
Whilst many of our children go on to great success in the halls of higher learning, our primary concern is not to turn out academics on some educational production line. We aim, instead, to help each child develop their own inner confidence and to do everything to the best of their ability.
We like them to explore as much of the world as we are able to show them and eventually to make conscious decisions about what they want to do in life.
Our educational process is designed to promote emotional balance, social awareness and intellectual curiosity. Based on the work of Rudolf Steiner, it focuses equally on the intellectual, artistic and practical in the curriculum.
This approach allows a balanced and comprehensive unfolding of the child’s natural abilities and interests.
Excellence in learning is encouraged, and teachers work to generate self-discipline and genuine enthusiasm for learning, thus rendering competition and streaming unnecessary.
For further information on Rudolf Steiner and Steiner Waldorf education, you may like to visit the Steiner Waldorf Schools Fellowship website: https://www.steinerwaldorf.org/
Main duties and responsibilities
The School Administrator will be required among other jobs to perform the following:
Assist with administrative tasks to support the School Business Manager and Education Manager particularly in the area of Human Resource processes
Take minutes at meetings, distribute minutes to all appropriate staff and file minutes appropriately.
Complete paperwork and day to day admin tasks as directed by managers
Data collection or retrieval as required by School Managers
Assist with the ongoing review of school policies
Assist with planning and preparation for Ofsted visits
Continually monitor processes and drive forward process improvement to deliver a more efficient and effective administrative service
Plan, forecast and administer termly tasks
File and organise paperwork of a confidential nature
Input information into databases
Assist running of the School HR functions, including the provision of advice and support
Implementing and reviewing of School policies and procedures
Assist with smooth running of School operations and infrastructure, including ICT, the physical estate and property maintenance, health and safety, risk assessment and operations
Cover front office during busy times or when receptionist is not present.
Be proactive in helping to see and resolve issues around the school
Assist with general administrative duties to ensure the smooth running of the school office on a day-to-day basis.
Deal with many day-to-day issues and interruptions as they arise
Assist with keeping all pupil records and consents up to date
Conscious of and abide by all school policies including Safeguarding and Health & Safety
Remain up to date with all relevant legislation to include regular training
Other office tasks as required by the School Managers and Trustees
Management and supervisionThe School Administrator will report to the School Business Manager and through this post to the Board of Trustees
Qualifications, Training and ExperienceGCSE (A-C) (or equivalent) in English and MathematicsX
ECDL or Level 2 Word Processing & Spreadsheets or equivalent experience X
A minimum of 2 years administration experience X
Skills & KnowledgePrevious Administrative experience in a busy office, including excellent organisation, time management & workload planning skillsX
Excellent written and verbal communication skills: able to communicate effectively and clearly with a range of staff, pupils, parents and outside agenciesX
Experience of using and/or administering social media X
Excellent Literacy and Numeracy skillsX
Excellent IT skills including Microsoft Office (particularly Word & Excel) and competency in G Suite functionality or a willingness to learnX
Ability to maintain a high level of performance whilst working effectively to tight deadlinesX
Experience of working with sensitive and confidential informationX
Demonstrable experience of creative & solution focused thinking and process improvement X
Personal QualitiesA drive to deliver exceptional customer service and improve the level of service you provideX
Ability to work effectively as part of a team and on own initiativeX
Resilience, adaptability and a sense of humour in times of pressure and changeX
Attention to detail, neatness and accuracyX
Enthusiasm and commitment to the school ethos and objectivesX
Other RequirementsA willingness to undergo training to learn new IT applications, systems and/or processesX
An understanding and commitment to Steiner Education and the ethos of the schoolX
A willingness to be flexible in one’s work schedule to balance conflicting demandsX
To be committed to Continual Professional DevelopmentX
A commitment to the safeguarding and welfare of young peopleX
York Steiner School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
York Steiner School is an equal opportunities employer and is committed to ensuring that every job applicant or employee receives equal treatment irrespective of sex, marital status, age, race, nationality, disability, sexuality or religious belief.
Applicants for any job at the school must be willing to undergo child protection screening appropriate to the post, including checks with past employers and an enhanced DBS check.
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