Are you looking for a Job in Temporary Personal Assistant & Communications Officer Field then this post may be relevant to you.
Job Details:
Company name : Triumph Consultants Ltd
Position Name : Temporary Personal Assistant & Communications Officer
Location: Wembley HA9
Job ID : f2cbe6fde111adfa
Description : What’s involved with this role:
To provide organisational, project and administration support for Managing Director of Shared Technology Services Key Responsibilities:
Provide professional, sensitive and confidential support to Directors.
Maintain/organise the diary of Directors convening all necessary meetings, following up agreed actions and providing all associated administrative support.
Provide a high level of comprehensive, efficient, confidential support and the coordination of information collation for Directors.
Establish and maintain a system for meeting tasks, actions and monthly management information in order to meet deadlines, using initiative and organisational skills to progress chase responses.
Establish and maintain an appropriate, confidential, up to date, efficient electronic filing and information retrieval system.
Manage post (electronic and paper based), acknowledging, responding or allocating for response as appropriate.
Organise and minute meetings including confidential meetings as and when required and undertake other associated actions in support of the meetings.
Proficiently use a variety of I T equipment, systems, software and databases (for example laptops, Excel, Word, Intranet/Internet, PowerPoint) for general communication and information purposes, to retrieve data, produce tables, charts, presentations, reports, letters, minutes, and accurate recording of personnel admin records and management information.
Organise, co-ordinate and liaise with colleagues regarding events such as: team away days, leadership group sessions, staff briefing sessions, collation of information packs, booking rooms, equipment, liaising with appropriate staff / consultants, collating attendance list and carrying out any other associated actions.
Undertaking tasks to support projects as required
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
“Essential Requirements” – Please check to ensure that your CV addresses the following items:
Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
Your availability to work either immediately, or at short notice.
Knowledge & Experience:
Knowledge of Local Government and its operating methods and systems
Experience of producing complex reports or information to tight deadlines
Experience of website content management
Experience of developing and delivering communications strategies and plans
Skills & Abilities:
Strong written and verbal communication skills – clear & concise with an excellent command of the English language
Ability to work under pressure, prioritise and meet tight deadlines
Ability to maintain confidentiality when dealing with sensitive data and information
Ability to work in a helpful, tactful and assertive manner to achieve the goals of the service
Proficiency in the use of IT applications e.g. Microsoft Office (Word, Excel, PowerPoint) and databases
Strong IT skills including Microsoft packages
Other preferable/desirable details to include on your CV, if applicable:
Any local authority/public sector experience
Any relevant qualifications held or being studied for
ALD If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via jobs@tclrec.com but please quote both the job reference and job title exactly as they appear below:
Job Ref: Brent 5197558
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent. Please do try to resist contacting us with requests for progress updates. We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed. Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs. Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.
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