Accounting Manager UAA Shared Services Job in Anchorage 2023
CLASSIFICATION: Fiscal Professional 2
GRADE: Grade 79
WORK TYPE: Hybrid, On Campus, Remote, Remote within Alaska, Staff Full-time
ADMINISTRATIVE UNIT: University of Alaska Anchorage
SCHOOL/BUSINESS UNIT: UAA VCAS Shared Services
LOCATION: Anchorage
CATEGORIES: Business/Accounting/Finance
Position Summary:
As one of our Accounting Managers with UAA Shared Services, you’ll assist university departments with managing their budgets and University Foundation accounts. You will also provide training and mentorship to the fiscal technician team as they carry out their procurement and purchasing duties. Our customers are the university’s Colleges and administrative units.
Duties:
OTHER: Provides fiscal training, technical support, guidance, and mentorship to SS Fiscal Essential Techs. Performs other related duties incidental to the work described. Cross-trains with, and serves as backup to other fiscal staff. Procurement Essential PROCUREMENT/CONTRACTING/RECONCILING: In collaboration with SS Fiscal Techs, assists with Procard purchases on behalf of department. Serve as backup Procard reconciler for multiple cardholders within the college/department, advises Procard users on policies & procedures as needed and respond to Procard Audits when directed/requested by Procurement Services. Monitor use of all Procard activity on a weekly basis to eliminate/handle fraudulent activity on any cardholder’s Procard and quickly resolve and dispute such activity and obtain appropriate documentation.
Research any problematic requests with the purchaser and vendors to ensure all expenditures comply with University policy and regulations. Maintain digital and/or paper files for all cardholders. Process gift card/subject payment/petty cash process and collect IRS documents, track and reconcile accounts. In collaboration with SS Fiscal Techs, create requisitions for larger purchases up to $50,000 and monitor purchase orders in Banner. Advises SS Fiscal Tech on which documents are required for purchasing including forms for software purchases, short form contracts, invoicing, contractor status determination, honorariums, certificate of need for restrictive specs, etc. Assists and/or provides guidance to SS Fiscal techs with JVs and backup documentation, prepare invoices for interdepartmental transactions and interdepartmental research service center revenue (recharge centers). Representational/Nonrepresentational expenditures- assists and/or provides guidance to SS Fiscal techs on processes.
BUDGET/ACCOUNTS:
Monitor fiscal transactions that are maintained and reconciled by Shared Service (SS) Fiscal techs for assigned college(s) and/or department(s). Research anomalies and provide analysis, interpretation and explanation of budget status changes for all orgs as part of monthly reconciliation process. Advise Fiscal Business Partner of any problems that could impact the budget(s). Provide fiscal year projections for department chairs and program director budgets. Assist in department level management reports.
Verify activity in Banner including finance and labor reports and initiate corrective actions or labor reallocations when needed. Assign SS Fiscal Techs to prepare journal vouchers, and labor redistributions, and UA Foundation Budget Revisions. Identify appropriate account codes for all purchases. Prepare and/or verify deposits. Oversight of TVEP funds. Create and update spreadsheet entries, and miscellaneous reports for regular scrutiny of restricted account balances and irregularities to reduce audit exceptions. Review all representational and/or non-representational activity within the college for compliance, budgetary and PI approvals.
FOUNDATION:
Work closely with the Fund & Gift Services Manager on new donations and the depositing process. Monitor all incoming donations, gifts, pledges and scholarships made to the College. Deposit all checks/donations that are received in the College in adherence to the colleges internal processes and UA Foundation guidelines and procedures. Verify balances using Tableau or directly request from Foundation. Notify Fiscal Business Partner of donations exceeding $5,000. Work closely with the fiscal business partner, UA Foundation, UA Advancement and any other area that is awarding the college funds with restrictions and/or conditions of the donation.
In collaboration with SS Fiscal Techs, maintain all College UA Foundation and OSP accounts. Track and monitor RDH accounts. Identify and process appropriate reimbursements to the college’s restricted holding account. Work with Fund & Gift Service Manager (F&GSM) to verify and track distributed earnings and spendable balances. Compile and provide financial data reports to the Fiscal Business Partner. Maintain professional level of grant and contract management knowledge which includes current knowledge of Federal, State, and local agency requirements related to award administration. Work with SS Research Administration for contract account details to stay in compliance and within reporting requirements for each contract.
KNOWLEDGE, SKILLS, ABILITIES:
In-depth knowledge of accounting systems with ability to analyze, develop and design improvements to accounting processes. GAAP and government fund accounting; knowledge of and ability to perform technical accounting functions, modeling, cost/revenue analysis, and cost projection; technical skills in the BANNER finance, student, and human resources modules. Ability to follow existing procedures and participate in the development of or improvement of new policies and procedures. Ability to lead.
TYPICAL EXPERIENCE:
2 years professional experience with the BANNER accounting system.
REQUIRED EDUCATION OR TRAINING:
Bachelor’s degree in accounting, statistics or related field and 2 years professional fiscal experience or an equivalent combination of training and experience.
SALARY INFORMATION:
This is a full-time, 12-month, exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 79, based on education and experience.
SPECIAL INSTRUCTIONS TO APPLICANTS:
Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.
Applications will be reviewed on a rolling basis until a successful candidate is identified.
Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.
APPLICATIONS CLOSE: Open until filled
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