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Job Details:
Company name : Edelman
Position Name : Executive Assistant
Location: London
Job ID : f516ee1f5e1eb1d5
Description : Background
We are a leading global communications marketing firm helping business and organisations evolve, promote, and protect their brands and reputations. We are independent and family owned, which allows us the freedom to deliver original thinking and invest in our clients.
In the UK, there are more than 600 employees based in our offices in Victoria. We create award-winning creative communication programmes for our clients.
We have deep expertise and advise on consumer trends, research, analytics and insights, corporate reputation, health, technology, brands, capital markets, crisis, energy, and government affairs.
About the Team
We are Edelman Brand, a team of like-minded thinkers from a diverse range of backgrounds, lifestyles and ages that sit deep within culture. Our approach and fervent curiosity keep us cultured, connected and at the cutting edge.
We take pride in delivering exceptional work for our clients but, at our core, we are a non-hierarchical team who like to spend time together in and out of the office. We are relentlessly collaborative and supported by leadership who champion and celebrate our collective achievements.
The Role
We are looking for an office based Executive Assistant to provide Managing Director support to the Managing Director of Brand and the Chief Planning Officer in London. The role requires an energetic, calm, enthusiastic self-starter, able to work under pressure in a fast paced business environment whilst establishing strong relationships within the network quickly.
Summary of Responsibilities:
Complex diary management – including arranging video conferencing, conference calls, internal and external meetings across multiple time zones
Arranging travel plans and itineraries; compiling documents for travel-related meetings.
Organising and coordinating extensive diary and international travel arrangements for.
Daily booking of taxis using the company account
General administration and other ad hoc tasks
Weekly input, review and submission of timesheets and company expenses, whilst liaising with accounts department regarding any client billing issues
Create, edit and review PowerPoint presentations
Project coordination and event management as required
Provide research assistance
Proactively prepare thorough briefing documents and reports ahead of meetings
Basic admin work for our senior adviser
Attend and organise monthly Executive Committee meetings , take minutes and action points
Attend weekly Operational Team meetings, take minutes and actions
Organise Quarterly Directors meeting with UK and Ireland
Undertake personal support work when requested
Organise and host along with COO’s PA monthly Executive Assistant and Group Co-ordinator meetings
Key Requirements:
Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
High level diary, logistical and travel management skills
Proactive solutions orientated approach, constantly being 10 steps ahead
Excellent written and oral communication skills – ability to liaise confidently with internal and external VIPs
High level organisation and time management skills
Experience in delivering administration, event management and project coordination
Extensive previous support experience at Board level
Act as a buffer between the Manager and his direct reports
Demonstrable experience undertaking financial tasks such as budget maintenance and processing expenses
Previous experience working in a role that required the ability to work with stakeholders in different time zones and of very senior level
Ability to remain flexible, accommodating changes in schedules and logistics
A team player, who can be discreet and professional in the workplace
Ability to coordinate conflicting priorities and often at short notice
Organise and keep track of client meetings, diaries – arranging meetings and handling requests for meetings – 50%
Personal work- 50%
Good sense of humour and calm under pressure
Attributes & Behaviours Required:
Client focused – ability to understand and respond appropriately to client requirements in an effective, timely and client orientated manner
Live Edelman values; lead by example and hold employees accountable to performance and behaviour expectations
High levels of integrity and the ability to maintain confidentiality and discretion
Collaboration – maintain strong, collaborative relationships across the network
Support employees and team members with a consistently respectful, trustworthy and open-minded attitude
Quality – excellent attention to detail/ accuracy ensuring a high level of quality in everything we do
Delivery orientated – strong focus on achievement and delivery to deadlines
Enthusiastic and committed with a drive for excellence
Resilience – ability to work under pressure
Curious mindset – proactively comes up with new, productive ideas and creative process-improvements to benefit local and/or regional teams
Proactive and flexible – the ability to flex approach to work to suit work requirements
Passion – the passion and willingness to go that extra mile to deliver for your client
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Edelman is a global communications firm that partners with businesses and organizations to evolve, promote and protect their brands and reputations. Our 6,000 people in more than 60 offices deliver communications strategies that give our clients the confidence to lead and act with certainty, earning the trust of their stakeholders. Our honors include the Cannes Lions Grand Prix for PR; Advertising Age’s 2019 A-List; the Holmes Report’s 2018 Global Digital Agency of the Year; and, five times, Glassdoor’s Best Places to Work. Since our founding in 1952, we have remained an independent, family-run business. Edelman owns specialty companies Edelman Data & Intelligence (DxI) and United Entertainment Group (entertainment, sports, lifestyle).
For more information please visit: www.edelman.com
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