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Job Details:
Position Name : Executive Assistant
Location: 8430 W Sunset Blvd, West Hollywood, CA 90069
Job ID : 5a56caea101c2014
Description : Job Summary:
WHO ARE WE?
Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 500 million tickets sold annually and more than 12,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 40,000 shows and 100+ festivals annually for nearly 4,000 artists in over 40 countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect over 1,000 brands with the 98 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com .
LIFE AT TICKETMASTER
We are proud to be a part of Live Nation Entertainment, the world’s largest live entertainment company.
Our vision at Ticketmaster is to connect people around the world to the live events they love. As the world’s largest ticket marketplace and the leading global provider of enterprise tools and services for the live entertainment business, we are uniquely positioned to successfully deliver on that vision.
We do it all with an intense passion for Live and an inspiring and diverse culture driven by accessible leaders, attentive managers, and enthusiastic teams. If you’re passionate about live entertainment like we are, and you want to work at a company dedicated to helping millions of fans experience it, we want to hear from you.
WHO ARE YOU?
Resourceful, innovative, forward thinking and committed, diplomatic, and able to communicate with ease. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!
THE JOB
The Executive Assistant role will provide administrative support to the Chief Operating Officer of Ticketmaster as well as other executives . Additionally, this person will provide administrative and office management support as required, as well as serve as a culture ambassador for the Hollywood office. This person should be productive while working independently and able to perform well while multi-tasking in a thriving, very fast-paced environment.
WHAT THIS ROLE WILL DO
Anticipate executive needs and make sure all work materials are available for a successful workday (ex. agendas for meetings/calls approved and printed ahead of time, lunch ordered, etc.)
Coordinate monthly, quarterly, and annual meetings, which requires interaction with both internal and external executives and assistants, as well as consultants
Serve as liaison between the executive and other departments as directed
Screen and handle telephone communications
Complete expense reports
Coordinate, supervise, and complete special projects
Gather, enter and/or update data in records and databases
Track any invoices and payments
Responsible for handling highly confidential information
Record any travel logistics for Executive
Support team with any other additional needs
Take ownership of office management duties including, but not limited to:
Maintain organized office environment while providing coffee, food, and other supplies
Liaise with building management for all repairs, office comfort, parking, and security items
Manage seating plans for on-site employees and hotel desk assignments for remote workers
Help plan and execute employee events including team meetings, conferences, meet ups, speaker panels, and recruiting events
Maintain visitor polices for SOX & PCI compliance
WHAT THIS PERSON WILL BRING
Strong verbal/written communication
Tech savvy. Must have strong typing skills and command of Microsoft Office suite including Outlook, Excel, and Word
Ability to use Adobe, Box, Visio, Zoom, and other internally used applications
Ability to engage in positive interaction with co-workers, executives, and high-level industry professionals; prioritize, organize, problem solve, follow-up, communicate and diffuse possibly volatile situations with tact
Ability to multi-task, be organized, detail oriented, self-driven, forecast issues and handle last minute projects to meet deadlines.
Great attitude, and calm and collective in a fast-paced environment; helpful, friendly, and diplomatic
Ability to meet tight deadlines and manage multiple projects at once
Ability to prioritize needs on the go and exhibits a strong sense of follow through
Excellent attention to detail and organizational skills
Responsive to requests including verbal status of open projects
NOTE: COVID-19 vaccination will be required for this position subject to legally valid exemptions.
BENEFITS & PERKS – Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:
HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
YOURSELF: Paid time off policy including holidays, sick time, and day off for your birthday, free concert tickets
WEALTH: 401(k) program with company match, Stock Program Reimbursement
FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
OTHERS: Volunteer time off, crowdfunding network
EQUAL EMPLOYMENT OPPORTUNITY
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
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