Are you looking for a Job in Personal Assistant Field then this post may be relevant to you.
Job Details:
Company name : DWF
Position Name : Personal Assistant
Location: Belfast BT1
Job ID : 071e92ef7195cdb9
Description : Personal Assistant – Belfast
We are currently looking to recruit a Personal Assistant into our Belfast office.
Purpose of the role:
The Personal Assistant will provide a comprehensive administrative and secretarial support function within the firm and to also provide high quality documents and correspondence to the Real Estate department.
Ideally, we are looking for a PA/Legal Secretary with Real Estate experience.
Main Duties:
Process correspondence and documents for the Real Estate team, liaising with other Office manager and other secretaries.
Audio and copy typing of legal documents using digital dictation.
To undertake various administrative duties which may include the following:
Keeping files up to date (hard and soft copy);
Opening of files in 3e;
Preparing files for archiving;
Dealing with photocopying and scanning;
Dealing with phone calls in a prompt and efficient manner;
Liaising with clients via telephone and email;
Arranging meetings, conference calls and seminars as and when necessary;
Maintaining Partners diary and follow up system;
Travel co-ordination – transport and accommodation arrangements;
Organise events for the department;
Organise couriers;
Prepare and amend PowerPoint presentations;
Co-ordinating billing within tight deadlines, printing and saving bills to directories and dealing with cheque requests;
Monitoring and updating intermediary and client contact database;
Preparation of E-bibles;
Support the Asset Finance team as and when required.
Partake in any other duties that are deemed necessary to support the department, your colleagues and the DWF business as and when required.
To ensure confidentiality is maintained at all times.
Skills
Ability to type quickly and accurately.
Ability to deal with confidential information.
Excellent communication skills at all levels using varying methods.
Excellent administration / organisational skills.
Great attention to detail.
The ability to prioritise their own workload.
The ability to work on their own initiative.
A good team spirit with proven team working skills.
Hardworking, flexible and adaptable in their approach.
Proactive in work ethic and strive for continuous improvement.
Experience of digital dictation systems to a competent level is desirable but not essential, as training will be given.
High level of knowledge of Microsoft Office products including Word and Excel.
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.
Benefits package and flexible working:
We want you to feel valued and rewarded by your time at DWF. We understand the importance of offering you a reward package that goes beyond simply salary. That’s why, when you join DWF, you’ll be given a choice. You can pick from a range of benefits, allowing you to build a package that suits your needs and lifestyle, as well as those of your family. In addition to our standard benefits (medical insurance, life insurance, pension and 25 days annual leave), we offer flexible benefits which include season ticket loans, gym memberships, health assessments, cycle to work, retail vouchers and a buy as you earn share scheme. You will also have access to additional wellbeing programs such as an online GP and an Employee Assistance Programme.
DWF is a flexible business which has adopted a hybrid working model where our people enjoy a mix of home and office working. We believe that by operating in a hybrid way, our people enjoy the advantages of both office based collaboration and learning, as well working from home. This way of working allows us to honour our commitment to being a responsible business, offer flexibility and better work life balance as well as ensuring we preserve the DWF culture and values. We welcome applications from people looking for a flexible and agile role and we are happy to explore your preferred working patterns as part of your application.
About DWF
DWF is a leading global provider of integrated legal and business services, operating across eight key sectors in over 30 global locations with over 4,000 people. Our purpose is to deliver positive outcomes with our colleagues, clients and communities. The legal market has changed profoundly in the last decade and the speed of change continues to increase. There is a clear and growing desire for legal services to be delivered in an easier and more efficient way. So we’ve listened to our clients and designed a range of services to meet these needs. Our vision is to deliver integrated legal and business services on a global scale through our three offerings; Legal Advisory, Mindcrest and Connected Services. Our ability to seamlessly combine any number of these services to deliver bespoke solutions for our clients is our key differentiator. This Integrated Legal Management approach delivers greater operational efficiency, price certainty and transparency for our clients. Without compromising on quality or service.
Supporting your application
Our recruitment process will comprise of interviews and, at times, a written exercise, an assessment day and/or a presentation. We want to make sure we do all we can to make this a positive experience for you. Please click the following link (https://www.cleartalents.com/apply/allroles/) which will take you through a simple process to identify any adjustments or additional support we can provide beforehand or on the day.
Disclaimer : Applicant must check the company profile before joining Bizplusapp.com is no way responsible for any loss.