[New Job Opening] Recruitment & HR Coordinator [Job Ref: 220125] job Vacancy in Reach South Academy Trust, Plymouth

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Company name : Reach South Academy Trust
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Recruitment & HR Coordinator [Job Ref: 220125]
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Description : Reach South Academy Trust is seeking to appoint an exceptional Recruitment & HR Coordinator to join our team. The details of this opportunity are: Post: Recruitment & HR CoordinatorLocation: Plymouth Based(hybrid delivery model of home a_nd sitebased according to _Business requirements)Salary Range: NJC Grade E £23,541 rising to a maximum of £25,991per annum pro-rataHours/Contract: Permanent, term-time, 52.14 weeks per year,37 hours per week, Monday to Friday.About the RoleAn exciting opportunity has arisen within our rapidly developing Multi Academy Trust for a talented Recruitment & HR Coordinator to join our team.Our recruitment team is responsible for delivering a quality, responsive and professional recruitment and selection service to the Trust within a busy and at times pressurised working environment. As the Recruitment & HR Coordinator you will be involved with a range of activities within our Trust People Strategy focusing on transactional Recruitment & HR service delivery and supporting in the development and delivery of Resourcing related initiatives; which will include:Developing effective relationships with Schools and Central teams’ leadership and operational colleagues.Act as a ‘Front of Service’ point of contact for all Recruitment enquiries (internal andexternal customers) coming into the Recruitment Inbox and/or by phone.Deliver effective HR Administration of the Trust’s workforce transactional HR service needs.Effectively manage all areas of the Recruitment Cycle.Effectively administer and manage all areas of Safer Recruitment on behalf of the Trust in line with Keeping Children Safe in Education legislation; including supporting with annual and termly Safer Recruitment audits.About youThe successful candidate will have experience working within recruitment/resourcing within an organisation of more than 300 employees and will have the ability to build effective working relationships and act as point of contact for service enquiries in a fast paced and ‘time pressurised’ environment. You will be someone who feels an affinity with our values and our vision seeking a core purpose of delivering for our students and communities. Other skills, knowledge and experience we look for include:Be customer focused, understanding how to set and exceed expectations in relation to talent acquisition strategy and recruitment and selection processes/service and showing demonstrable knowledge in effective recruitment delivery/service.Excellent communication skills with the ability to engage with and build effectiverelationships with all stakeholders using both written and verbal communication you will be able to influence colleagues and partners to drive changes and make improvements to the Recruitment and Selection service at the Trust.Previous experience of working within Education would be advantageous however it is not essential to be successful in this role; experience of working within a busy Recruitment or HR team (at volume) is essential.Please note that Reach South Academy Trust can only consider applications from candidates eligible to work in the UK, and who can provide the required documentation and where a candidate does not need a Skilled Worker Visa.Next StepsIf you have any queries about this role, please get in touch with us by calling the Recruitment Team on 07759 365064.Closing Date: for applications is 10th February 2022Interview Date: 18th February 2022 (Provisional)To apply for this opportunity, please complete our online application form which can be found on the TES website by following the link below:Vacancy Link: https://www.tes.com/jobs/vacancy/recruitment-and-hr-coordinator-220125-plymouth-devon-1558305?preview=1For more information about Reach South Academy Trust please visit our website at:Reach South Home Page | https://www.reachsouth.org/Opportunities and BenefitsWe offer a competitive salary plus LGPS pension, great career progression and development opportunities, access to our Employee Assistance Programme with many other benefits.We’re proud of how we support our staff in order that you have high levels of job satisfaction, are aware of the difference you are making for the children and families you work with and can see your contribution towards our community. There are regular opportunities for professional development and training, and a wider community of staff to network with within Reach South Multi Academy Trust. You will have the chance to visit other local schools, work alongside a range of outside professionals and take part in a variety of e-learning and face-to-face training.We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Each post is subject to an enhanced DBS check.Reach South Academy Trust has an Equal Opportunities Policy for selection and recruitment. Applicants are requested to complete the Equal Opportunities Monitoring section of the application form before submitting. Job DescriptionResponsible to: HR & OD Business PartnerKey Relationships: HR Team, School Leadership Teams, Executive Headteachers,Headteachers, Heads of School, Executive Business Managers(EBM), Office Managers, agencies and service providers, service usersSummary of role To provide an efficient and effective recruitment service to the Reach South family of academies to ensure that the best possible staff are recruited and retained to deliver excellent outcomes for our pupils.The Recruitment & HR Coordinator is required to deliver an efficient recruitment service within the Human Resource Department and to carry out all transactional activity related to role in a manner that supports HR departmental targets and ensures compliance with standard operating proceduresAs well as the core responsibilities detailed above, other key areas of accountabilities and tasks include:Key ResponsibilitiesThe provision of a comprehensive recruitment service including inputting vacancies onto the E-Recruitment system, communicating with applicants and schools at all stages, and preparing all recruitment documentation including offer letters and contracts of employments.Coordinate all recruitment across the Trust ensuring full compliance with Safer Recruitment in Education.Input vacancy details to specified deadlines on the Trusts P People website ensuring that appropriate documentation is attached including the Job Description and Person Specification and that vacancy details are in line with Trust standard documentation.Manage the applications for each vacancy from response to interview stage through the Trusts E-Recruitment system ensuring all safer recruitment checks are carried out in a timely manner.Co-ordinate vacancy interview invitations (in partnership with School/Central Teams) and reference requests to specific deadlines.Ensure that managers follow procedure at all times and return all appropriate documentation at all stages to satisfy pre-employment checks and Safer Recruitment checks.Maintain an accurate record of recruitment activities via the E-Recruitment system and PS People and be subject to monitoring of this process on a regular basis by the Senior HR Business Partner and Director of HR.Prepare offer letter and contract information to timely deadlines and to initiate the payroll processes by ensuring appropriate documents are passed to the payroll team, administer other types of contracts’ administration.Communicate effectively with applicants regarding the use of the PS People Recruitment system and communication with candidates and recruiting managers at all stages of the recruitment process to ensure they are updated at set stages of the end-to-end process.Work with the HR & OD Business Partner and Resourcing Manager to develop and implement Key Performance Indicators for the Trust working on a cycle of regular improvement.Manage the Recruitment Inbox and front end of the service dealing with all enquiries, from members of the public, Trust employees and hiring managers on a range of recruitment issues, either over the telephone, by e-mail and (where appropriate) face to fa
ce. Cover the HR inbox when other colleagues are on leave or absence.Support Recruitment Lead and Resourcing Manager role in reporting production, maintaining service-related data bases and collating data for report writing. Support in the delivery of Recruitment related training including the coordinating recruitment events.Support the HR & OD Business Partner and the Director of HR in implementing fully an electronic recruitment service for the Trust.Support in the development and production Trust templates for all recruitment activity including advert and job description templates.Provide clerical support to the Department as required including general office duties.Process and distribute incoming and external communications and E-correspondence for the Department when required.Maintain departmental filing and archiving systems and ensure electronic databases such as The PS People (PSP) HR MIS and Recruitment system, the recruitment tracker are up to date and accurate at all times.Participate and provide administrative support in the co-ordination of adhoc events e.g. recruitment events, careers fair and other networking events related to delivering the Trust’s People (and Resourcing) strategy.Actively participate and attend team (and other) meetings as required for updates regarding Departmental procedures and action accordingly.Effectively manage all data and personal information in accordance with the General Data Protection Regulations and related legislation.Support in the development of Trust Policies related to Resourcing.Any other duties commensurate with the grade.This job description is not an exhaustive list. It is also subject to change in the light of service developments and in consultation with the post holder and their manager.Organisational ResponsibilitiesMaintain the confidentiality of the Trust in respect of staff information obtained at all times, and use such information only as authorised for specific purposes. Report any concerns about the use of such information to the senior manager.Personal ResponsibilitiesThe post-holder is responsible for taking reasonable care and personal responsibility with regard to themselves as well as for any colleagues, children or visitors who might be affected by any act or failure to act by the post-holder in accordance with the Trust’s policies on Health and Safety at Work. This includes:Maintain ongoing CPD activity and undertake any in-service training related to the post.Comply with Trust Policies and Procedures.Area of WorkThe post holder will be required to undertake training events at any site across the trust. These events may be held at any school site within the Trust but may also include national training events.Staff Development, Training and EducationThe post holder will be required to undertake mandatory training and is responsible for keeping this training up to date.The post holder will have an appraisal of performance each year and will be responsible for agreeing a development plan in agreement with their manager or immediate supervisor. The development plan will be reviewed each year.The Trust will aid and agree development objectives for the post holder to enable the post holder to achieve their objectives and standards in line with the development plan .If the post holder feels they are not achieving their objective as agreed in the development plan they will bring it to the attention of their line manager at the earliest opportunity.Health and SafetyWork in accordance with Health and Safety regulations at all times.Report any incidents of breaches of Health and Safety and report any dangerous acts or omissions that are seen in the course of duty that compromise the Health and Safety of staff or patients using the Trust Health and Safety policy.Comply with audit recommendations and risk assessment recommendations to make the workplace and work practice safer.Assist (when required to do so), in any risk assessment activity undertaken.Other The above responsibilities are subject to the general duties and responsibilities contained in the statement of Conditions of Employment.This job description allocates duties and responsibilities but does not direct the particular amount of time to be spent on carrying them out and no part of it may be so construed.There may be occasions when it will be necessary to cover other roles within the Trust or to work with other colleagues when there are peaks and pressing issues.The nature of this post will require flexibility to meet urgent work needs as they arise. This may entail some work outside normal office hours. The job description therefore is not intended to be exhaustive. The post holder will be expected to adopt a flexible attitude to the duties to meet deadlines.Person SpecificationThe person specification allows an understanding of who we are looking for within this role and the skills knowledge or experience that we would expect.Essential criteriaKnowledge, Experience & SkillsExperience of working in an administrative/front facing role to tight and conflicting deadlines, handling complex queries and dealing with senior managers and members of the public.Experience of using Microsoft Office programs, specifically Word and ExcelPrevious experience working in a recruitment roleKnowledge of Recruitment processes and practices.Proficient in use of Microsoft Office Suite e.g. Access, Excel, Word, Outlook and the InternetKnowledge of how to work confidentiality at all times.Ability to read, write and communicate effectively in English in order to deliver in all aspects of the role.Personal & Professional QualitiesExperience of using E-Recruitment.Previous experience of working in the education sector.Previous experience of delivering training in subject area to others.Knowledge of recruitment processes and practices in the public sector.Experience of using Video Link technologies i.e. Zoom, MS Teams etc.Experience of working with Cloud based systems and shared resources i.e. MS One Drive, Google Drive, MS SharePoint etc.Experience of working within an educational setting or knowledge of recruitment process within a public sector organisation.Working knowledge of NJC and Teachers pay and conditions of employmentAbility to travel (as and when required in to Trust sites).Desirable criteriaQualifications & TrainingLevel 3 CIPD in Human Resources or equivalent qualificationKnowledge, Understanding & ExperienceExperience of using E-RecruitmentPrevious experience of working in the education sector.Previous experience of delivering training in subject area to othersKnowledge of recruitment processes and practices in the public sectorExperience of using Video Link technologies i.e. Zoom, MS Teams etc.Experience of working with Cloud based systems and shared resources i.e. MS One Drive, Google Drive, MS SharePoint etc.Experience of working within an educational setting or knowledge of recruitment process within a public sector organisationWorking knowledge of NJC and Teachers pay and conditions of employmentAbility to travel (as and when required in to Trust sites)*Reference ID: [220125]Application deadline: 10/02/2022Job Types: Full-time, PermanentSalary: £23,541.00-£25,991.00 per yearSchedule:Monday to FridayWork remotely:Yes
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